How to use PDFCreator to create simple workflows

Do you regularly work with PDFs? Then you know that simply converting your files to PDF isn't enough. You need a tool that makes your day-to-day work easier. PDFCreator goes beyond the basics. By integrating it into your existing tools, it gives you the power to build automated workflows that handle repetitive stuff for you.

To show you how much time and friction PDFCreator can save, we've pulled together five real-world examples from different industries.

Challenge
During Singles Day, one of the biggest shopping events of the year for one of our retail customers, faced a massive logistical hurdle. They needed to generate and distribute thousands of customer invoices within just a few hours. Every invoice had to be automatically converted into a print-ready, high-quality PDF. On such a large scale, manual handling wasn’t an option, which is why they chose to implement PDFCreator into their workflow.

Solution
With PDFCreator Server, the retailer was able to fully automate their invoice generation process. Batch jobs were triggered directly from their invoicing system, transforming order data into clean, consistent PDF invoices in seconds. These were then either automatically stored or sent to customers, freeing up internal resources and eliminating errors.

Challenge
A pharmaceutical provider came to us with the need for a solution that allowed them to generate and print around one label every second for product packaging such as medication boxes. Each label carried critical, variable data like expiry dates and batch numbers. Having formatting errors could lead to compliance risks and costly delays. The need for accuracy and precision wasn’t just important, it was critical.

Solution
PDFCreator Server was integrated into their workflow, merging live data with a pre-designed label template. The system instantly converted each label into a PDF and sent it directly to the print queue.

Challenge
A construction materials supplier had a complex setup. They operated multiple sub-companies under one umbrella, each with its own billing structure, invoice design, and delivery preferences. Trying to manage different invoices with different layouts manually would have been time-consuming and exposed the company to a high potential for errors.

Solution
With PDFCreator Professional and Server, the supplier assigned individual profiles to each sub-company. Each profile had its own configuration — customized layouts, watermarks, printer destinations, and output rules. Once the system was in place, document handling became fully automated. Invoices were sorted, formatted, and routed based on the selected profile, with zero need for manual intervention.

Challenge

Many of our freelancing and student customers require a fast and professional way to compile portfolios from various file types. Be it sketches, CAD exports, images, word files, reports, or any other file type. They need a solution that ensures they can provide their clients with polished, consistent, and sometimes branded documents. Additionally, in many cases, they need to send out the document at a moment's notice.

Solution

With PDFCreator, our customers have been able to build a streamlined process for portfolio creation. Different files were merged into a single, cohesive PDF, automatically beginning with a branded cover page, adding page numbers, or any other layout requirements they had. Each portfolio was named dynamically using client-specific tokens and sent via email immediately upon creation, ready for review before the next meeting.

PDFCreator isn't limited to one action or industry. Its versatility empowers users across departments and sectors to simplify repetitive tasks, standardize document output, and enhance productivity. Whether you need to batch-convert files, add digital signatures, merge reports, or automate invoices, PDFCreator adapts to your workflow.

If your business frequently relies on PDFs and you're looking for a smarter, more efficient way to handle them, PDFCreator is more than just a solution. It's a tool that helps you automate, customize, and scale your document processes with confidence.