User tokens in PDF files

User tokens can be a huge help and time saver if you print many documents of the same kind on a regular basis. They let you skip all interaction with your PDF converter by automatically filling in predefined values like, for example, the file name or the target directory. In this article, we will take a closer look at what user tokens are, how they work in PDFCreator, and the benefits they provide.

Using user tokens in PDFCreator is simple and flexible. Users can define their own user tokens in PDFCreator's settings, specifying the values or data sources they want to use. For example, a user token can be defined to automatically insert the current date and time into the PDF document. Once defined, user tokens can be easily inserted into the PDF document. Users can also combine multiple user tokens to create complex and dynamic content in the PDF document. With PDFCreator business editions, you can define any number of tokens for your individual purposes. 

Let's take a look at an example:

What are user tokens?

User tokens are dynamic placeholders that can be inserted into PDF documents using a PDF converter like PDFCreator. These placeholders are replaced with actual values when the document is generated, allowing for dynamic and personalized content in PDF files. User tokens are typically used to add information such as the user's name, date of creation, document title, or any other custom data to the PDF document. User tokens are enclosed in curly braces ({ }) and can be inserted into various parts of the PDF document, including the file name, title, author, subject, keywords, and more.

With user tokens, PDFCreator allows for dynamic content generation based on user-specific data. For example, user tokens can be used to automatically add invoice numbers or other personalized information to the document. You are free to choose any name for the user tokens and customize them according to your requirements. Regardless of the content of your PDFs, if you work with them daily and they all have a similar pattern, user tokens will be able to save you a lot of unnecessary steps and repetitions.

If you create many invoices as PDF, you can save time by letting PDFCreator automatically insert the invoice number or other information in the invoice document. Check out the example above to see how you can auto-generate invoice numbers for your PDF invoices. Check out our article about PDF automation to read more about the many other automated features of PDFCreator which can help to speed up your PDF processing.