User Tokens in PDF files

You may have already read about the advantages of regular tokens in our article Automatic Saving of PDFs. They can be a huge help and time saver if you print many documents of the same kind on a regular basis. User tokens let you skip all interaction with your PDF converter by automatically filling in predefined values for e.g. the file name or the target directory.

In comparison to regular tokens, user tokens open yet another door for optimising your workflow. With PDFCreator for Business, you can define any number of tokens for your individual purposes, independently of the regular tokens. Let's take a look at an example:


If you create many invoices as PDF, you could use user tokens to automatically insert the customer name, invoice number or any other information in the file name of the invoice.

First you define the user tokens in your profile with a few simple steps.


Afterwards you can insert the user tokens directly in your original document with the correct values.


After the conversion, the lines with your user tokens won't be visible, but the file name will include their values.


Remember, this is just an example. You are free to choose any name for the user tokens and customize them according to your requirements. Regardless of the content of your PDFs, if you work with them daily and they all have a similar pattern, user tokens will be able to save you a lot of unneccessary steps and repetitions.